Virtual Acquisitions Office as the key solution for investors

Effective Virtual Data Room for investors. What requirements should you consider while choosing VDRs?

What is a fundraising data room?

Attracting investments is a full-time job.

As a result, the better you plan ahead of time, the less stressful and unpleasant this procedure will be. One of the most important aspects of such preparation is the setup of a virtual data room.

A data room is a folder or folders on Google Drive, Dropbox, or any other file storage and sharing service where you will collect all your documents and reports and easily share them with investors.

What should your virtual data room contain?

The contents and layout of the data room will alter depending on the stage. A pitch deck, a financial model, a pre-shareholders agreement, and a cap table will be sufficient when you have two individuals on the team, an MVP, and a handful of beta testers. It’s a very different issue when you have an ongoing business (even if it’s a minor one), clients, personnel, technical documentation, financial records, and so on.


The materials listed below will be valuable to you while communicating with investors.

Before you begin negotiating, make sure you have everything you need:

  • Capitalization table – distribution of shares.

  • Executive summary/One-pager – to examine your concept carefully, some investors still prefer this brief paper over a pitch deck.

  • Pitch Dec is a detailed presentation of your solution, market, team, etc.

  • Description of the technology and “how it works” your solution – what architecture, what happens on the backend, what are the vital processes.

  • Competitor Analysis – Extensive and up-to-date data with all the information you need for your Go-2-Market, pricing, strategy, and so on.

  • Sales strategy / Go-2-Market – how you will sell your product / service and what exclusive channels are available to you.

  • Roadmap: product and business development – how do you want to scale your business and improve your product or service

  • Financial model and cash flow and profit and loss statements: historical and forecast (2-3 years) how the funds from the previous round(s) were spent.

  • Dashboard with metrics is your traction.

  • A detailed description of the use of funds – how you will spend the money.

Consider that you haven’t finished it yet. Only a few individual notes and internal papers can be presented or understood by someone who is not involved in day-to-day work.

Don’t forget that when fundraising, you still need to focus on sales and produce results to demonstrate your ability to work and expand. As a result, we usually urge entrepreneurs to begin gathering key information early and arrange them thoroughly before sharing them with investors.

Overall, Virtual Data Rooms (VDR) can serve as a platform for entrepreneurs to exhibit and share data with potential firm stakeholders.

It is a secure gateway where essential information may be stored and shared with key people.

Serious investors want to conduct due diligence. They anticipate that the launch will include a VDR, which will simplify the process. Nobody has time to go through hundreds of unorganized files.

If you are going to pitch to an investor, create a great first impression by installing VDR.

It is critical to use extreme caution while selecting a VDR supplier.


Checking the provider’s offerings and price, as well as third-party reviews, will help you make the best decision. Furthermore, virtual data room users should focus on minimizing human mistakes – they should act as a responsible gatekeeper at the data room’s door. VDRs become an invaluable tool for safe and rapid communication once everything is in place.